Admin Support

Job Title: Administrative Support Specialist

Location: Nairobi, Kenya

Job Type: Full Time

Job Overview:

We are seeking a highly organized and proactive Administrative Support Specialist to join our team. This role is crucial in ensuring smooth office operations by providing comprehensive administrative support. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to handle multiple tasks efficiently.

Key Responsibilities:

1. Office Management:
   • Manage office supplies inventory and place orders as needed.
   • Ensure the office environment is organized and well-maintained.
   • Coordinate office maintenance and repair requests.
2. Administrative Tasks:
   • Answer and direct phone calls, emails, and other communications.
   • Schedule and coordinate meetings, appointments, and travel arrangements.
   • Prepare and manage documents, reports, and presentations.
3. Data Entry and Records Management:
   • Maintain and update company records, databases, and filing systems.
   • Handle data entry tasks with accuracy and confidentiality.
   • Assist in the preparation and processing of invoices and expense reports.
4. Customer and Client Support:
   • Greet visitors and clients, and provide a positive and professional experience.
   • Handle inquiries and provide information about the company and its services.
   • Assist with onboarding and orientation of new employees.
5. Event Coordination:
   • Organize company events, meetings, and conferences, including logistics and catering.
   • Prepare materials and coordinate schedules for events.
6. Support to Executives and Teams:
   • Provide administrative support to senior management and other team members as needed.
   • Assist with project coordination and tracking progress.
7. Compliance and Confidentiality:
   • Ensure compliance with company policies and procedures.
   • Handle sensitive information with discretion and confidentiality.

Qualifications:

• Education: High school diploma or equivalent; Associates or Bachelors degree in Business Administration or a related field preferred.
• Experience: Minimum of 1 years of experience in an administrative support role.
• Technical Skills: Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment (e.g., printers, scanners).
• Organizational Skills: Strong organizational and multitasking abilities.
• Communication Skills: Excellent verbal and written communication skills.
• Attention to Detail: High level of accuracy and attention to detail.
• Interpersonal Skills: Ability to interact professionally with employees, clients, and visitors.
• Problem-Solving: Strong problem-solving skills and the ability to handle unexpected issues efficiently.