Overview
Pharo Foundation ("the Foundation") is a mission-driven, impact-oriented organisation that designs, funds, and operates economic development programmes towards a vibrant, productive, and self-reliant Africa. Over the next decade, our goal is to create maximum impact towards three critical missions:
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Empowering the next generation: Our education mission is to ensure that all students have an opportunity to access high-quality, affordable education and become productive citizens of a rapidly changing world.
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Eliminating barriers to employment and productivity: Our productivity mission is to identify and eliminate health, financial, and structural barriers to employment and productivity for working people.
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Solving water scarcity: Our water mission is to ensure that people and communities across Africa have access to a safe and affordable source of water.
The Foundation achieves its mission through investing in development of public goods and non-profit projects via Pharo Development and investing in private sector and for-profit ventures via Pharo Ventures.
We are a diverse, multicultural, and passionate organisation with over 650 employees in Ethiopia, Kenya, Rwanda, Somaliland and London. Our headquarters are in Nairobi, Kenya, and we have a liaison office in London, UK, which is home to our parent organisation, Pharo Management.
Established within our Education Mission, Pharo Schools are centres of excellence offering top-quality education and integrating extra-curricular activities to ensure an all-rounded approach. Pharo Schools follow their respective countries’ national curriculums and select regional and international ones to ensure our students are competitive. The academic structure is complemented by reading materials and creative technology-based learning solutions. Our schools offer a child-friendly learning environment fostering equality and respect. We strive to ensure all our students realize their full potential. Pharo Foundation recently partnered with Tender Care Junior Academy in Nairobi, a private local curriculum school making quality education widely accessible in Kenya. You can read more about this work at the following link: https://www.pharofoundation.org/pharo-schools/kenya-school.
Opportunity
The Facilities Supervisor is responsible for a range of duties relating to facilities management, security, operations, and monitoring of Pharo School’s Nairobi environment including the management and supervision of contractors on site.
The role will entail working with the Operations Manager to ensure that the school buildings, facilities and grounds are maintained to the highest possible standard, are in a proper working condition ensuring compliance with relevant Health & Safety legislation to provide a safe environment for all learners, staff members and visitors.
The role will work with the Operations Manager in support of future developmental activity e.g. new builds, paintwork, installations etc.
Job Title: Facilities Supervisor
Report to: Operations Manager
Job Location: Nairobi - Komarock and Umoja
Contract: 1 year (with a possibility of renewal)
Duties and Responsibilities
Facilities Maintenance
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Scheduling and supervising the day-to-day maintenance and support of school buildings, landscaping, utilities and facilities. This includes overseeing contractors who perform installation, inspection, repair, and maintenance tasks on various building systems (mechanical, electrical, plumbing, HVAC, etc.) as well as aspects such as painting, carpentry, safety protocols, and waste management.
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Prioritizing and costing all works to ensure value for money, including seeking quotes/estimates/tenders for repairs and development work and projects.
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Completing paperwork associated with orders, invoices, deliveries, and distributing them for approval by the Operations Manager and Finance Department.
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Directing contractors to specified work and to monitor their progress and quality of work undertaken, reporting on the standard and completion of all work.
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Proactively monitoring facilities (electrical, mechanical, plumbing) and ensuring equipment functionality, reporting any faults to the Operations Manager.
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Supporting with the procurement of furniture, school supplies such as kitchen and sanitation supplies etc.
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Overseeing waste management, garbage collection, school supplies deliveries and other operations.
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Inspecting school buildings and grounds to ensure proper safety, cleaning, and sanitation standards.
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Coordinating use of school facilities with staff and supporting in the planning of major School events internally and externally.
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Monitor CCTV footage of the school to ensure security of all learners, staff and visitors.
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Work with the school’s outsourced security company to report any security breaches e.g. incidents of vandalism, or unusual wear and tear to the Operations Manager
Health & Safety
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Conducting proper and timely assessments of health & safety risks, implementing necessary measures and arrangements identified as necessary from assessments.
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Ensuring the school complies with the health and safety requirements e.g. ventilation, lighting, waste management, sanitary and washing facilities.
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To work with security team to support in securing all classes and offices after school hours.
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To be first point of contact for the external security providers. Responding to queries, emergency calls etc.
Supervising Support Staff
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In collaboration with the Sanitation Team Leads, planning, assign, and manage the cleaning schedules of the sanitation teams.
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Plan, assign and manage the work of groundskeeper engaged in maintenance and care of trees, flowers, grass, shrubs, lawns etc.
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Supervising cleaning staff to ensure cleaning schedules are followed and tasks are completed to a high standard; conduct regular inspections of cleanliness across all campuses to identify areas for improvement or attention
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Ordering cleaning supplies and equipment necessary for sanitation efforts and ensuring their proper use and storage.
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Ensuring that staff in the kitchen and sanitation departments maintain a hygienic and professional appearance, uniform being worn at all times and kept in a clean and tidy condition.
Minimum Requirements
- A bachelor's degree or diploma in procurement, facilities management, engineering, business administration, or a related field.
- A least two (2) years post qualification work experience in a similar role.
- A clear understanding of local laws related to facilities, buildings, assets, safety etc.
- Excellent verbal and written communication skills.
- Ability to multitask, prioritize, and manage time efficiently.
- Ethical conduct.
- Ability to work within a team.
- Professional, proactive and solution focused in your approach.
- Strong persuasive and negotiating skills and a commercial flair for business.
Application Procedure
Review of applications will begin as soon as they are received and will be an ongoing process. Only complete applications will be reviewed. If an outstanding applicant is identified early in the search process, we reserve the right to appoint at any time. For this reason, we encourage interested and suitably qualified candidates to apply at the earliest possible opportunity.
Application deadline: 20th September 2024
Application Requirements
- A detailed CV
- Cover letter - In your cover letter, please state where you heard about this position or saw it advertised for example through our website, jobs board, etc.
- An updated list of at least (4) referees with their names, titles, current email addresses, and phone numbers as follows; two supervisors and two peers.