Position Overview:
We are seeking an experienced and organized Project Coordinator to join our HR outsourcing company. The ideal candidate, preferably female, should have 2-3 years of experience in project coordination within a digital agency. As a Project Coordinator, you will play a pivotal role in ensuring the successful execution of client projects, collaborating with cross-functional teams, and maintaining efficient project workflows.
Key Responsibilities:
1. Project Planning and Scheduling:
- Collaborate with clients and internal stakeholders to define project scope, objectives, and deliverables.
- Develop detailed project plans, timelines, and schedules, considering resource allocation and potential risks.
2. Communication and Coordination:
- Serve as the primary point of contact for clients, providing regular updates on project progress, milestones, and any changes.
- Coordinate activities among various teams, ensuring seamless communication and alignment throughout the project lifecycle.
3. Task Assignment and Tracking:
- Assign tasks to team members based on skill sets, availability, and project requirements.
- Monitor task completion, track progress, and address any bottlenecks or issues that arise.
4. Documentation and Reporting:
- Maintain accurate and up-to-date project documentation, including project briefs, status reports, meeting minutes, and action items.
- Prepare and present project status reports to clients and internal stakeholders, highlighting achievements, challenges, and next steps.
5. Resource Management:
- Work closely with project managers to allocate resources effectively and optimize team members' skills for maximum project efficiency.
6. Quality Control and Assurance:
- Review project deliverables to ensure they meet quality standards and align with client expectations.
- Conduct quality checks, identify areas for improvement, and implement necessary revisions.
7. Risk Management:
- Identify potential project risks and develop contingency plans to mitigate negative impacts on project timelines and outcomes.
8. Client Relationship Management:
- Foster positive relationships with clients by providing excellent service, addressing concerns, and addressing inquiries promptly.
9. Process Improvement:
- Collaborate with the team to identify opportunities for process enhancements, efficiency gains, and best practices.
Qualifications and Skills:
- Bachelor's degree in business, Project Management, or related field.
- 2-3 years of experience in project coordination within a digital agency or related industry.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in project management tools and software.
- Ability to manage multiple projects simultaneously and meet deadlines.
- Problem-solving mindset and adaptability to changing project needs.
- Client-focused attitude with strong interpersonal skills.
- Preferably female candidates.
If you are a dedicated and experienced Project Coordinator with a background in digital agencies and a passion for driving successful project outcomes, we invite you to apply and join our team of professionals dedicated to delivering top-notch HR solutions to our clients.