At mPharma, our vision is an Africa that's in good health. We will not cease until every person on the continent has access to safe and affordable healthcare and medicines. We’re a growing team of 600+ employees, headquartered in Accra, Ghana, and backed by mission-driven investors. We use technology to enable basic primary healthcare to Africans and have joined hands with drug manufacturers and healthcare providers to develop services and products that help provide access to basic healthcare and lower the costs of medicines. In only a few years, we’ve succeeded in providing low-cost, high-quality healthcare and medicines to hundreds of thousands of patients across 9 African countries (Ethiopia, Gabon, Togo, Ghana, Nigeria, Kenya, Rwanda, Uganda, and Zambia).
At mPharma we are committed to providing equal employment opportunities, and our hiring process and work environment are devoid of discriminatory practices. We promise exciting and rewarding career opportunities in an environment driven by high performance, an entrepreneurial mindset, and innovation.
Position Description
mPharma is looking for a responsible and trustworthy professional with exceptionally high work standards to join our Kenya team as an Office Manager (Intern). This role will entail effective administration of mPharma office by providing adequate support to all employees within the company. The incumbent is also to ensure proper management of the office and to provide great customer experience to all employees in mPharma.
Key Responsibilities
- Organizes and maintains record-keeping systems for correspondence, documents, materials or records; sets up files as per established methods; records or logs incoming and outgoing information.
- Responds to requests for administrative support and assistance to the entire office.
- Liaise with internal and external correspondence.
- Undertakes ad-hoc project related duties within the office under supervision.
- Maintains schedule/calendar as instructed and makes appointments.
- Makes arrangements for meetings by scheduling facilities and services; notify attendees or participants of time and place.
- Performs other duties that may be peculiar to each department.
- Provide travel support to all employees (booking of flights, accommodation, airport pick up, etc. ).
- Track Petty cash issued monthly by finance.
- Support with the execution of office projects.
- Ensure office premises are well kept and all stationeries requests needed in the office are procured by liaising with the procurement department and finance department.
- Coordinate logistics for all training programs/interventions according to agreed yearly schedules.
- Maintenance and allocation of employee assets (Laptops, Cars, etc.)
Our Ideal Candidate
- Shows the ability to manage own time and workload and juggle conflicting priorities.
- Professional approach with a can-do attitude.
- Demonstrates proactivity and attention to details.
- Possesses excellent written and verbal communication skills.
- Ability to handle issues with tact and diplomacy.
- Possesses good interpersonal skills.
- Demonstrated ability to maintain confidentiality.
- A team player.
- Customer focus.
- Intermediate knowledge of standard office practices and procedures and good telephone manners.
- Demonstrated skills in the operation of a variety of office machines.
Qualifications
- Educational background preferably in Business Administration or related field with at least 1 year of relevant experience.
- Must be fluent in English Language.
- Must have the legal right to live and work in Kenya.