Make an impact with NTT DATA
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Your day at NTT DATA
The Senior Associate Bid Office Specialists is a developing subject matter expert, responsible for assisting with bids from the time that a sales opportunity is qualified in (assessed as a desirable deal for the organization to pursue) to the time that it is won or lost and handed over to the delivery team that will fulfil the project or contract with the client.
This role is required to work on small bids independently (single practices, single offerings) in assigned geographies.
In some instances, this position is specifically focused on the coordination and production of the bid or proposal response document, including introduction and implementation of all necessary document version control procedures and processes, whilst developing the skills to assist with the full bid process.
What you'll be doing
Key Responsibilities:
- Receives instruction to apply a level of project management principles and expertise to the management of bids including the management of resources, timeframes, risk, quality and governance
- Contributes to the management of all aspects and stages related to bids (particularly proposal documentation), including - Initiation and planning, Kick-off, Solution Definition, Content Development, Response Consolidation, Team Reviews, Quality Control, Management Review and Authorization, Package and Deliver, Post-submission, Administration, Bid Revisions, Bid Award, Win/Loss Review.
- Supports the maintenance of an auditable trail of all bid artefacts and records on recognized company systems.
- Communicates accurately and timeously with all stakeholders and take responsibility for communication being received from stakeholders.
- Assists with the management of performance issues and escalations in the interests of ensuring bid progress and the development of a compelling offer.
- Receives instruction to facilitate the sourcing of general bid collateral from authorized owners in the business and assimilate information and rewrite it into a defined style, ensuing that it is clearly articulated and easy to integrate into proposals.
- Receives instruction to facilitate the compilation and delivery of all client-facing bid deliverables in accordance with client instructions and requirements as well as company standards.
- Contributes to the development of a set of standard templates for less complex bids.
- Actively assists with the management bid notification platforms and alerts, ensuring the company never misses and opportunity.
- Reviews all customer requirements to ensure that they are met in the proposal and collaborate with a wide variety of involved parties to include all necessary information within the proposals.
- Tracks tender / RFP process and exact record keeping of strategic dates and information to be provided / presented.
- Tailor the tender response document according to the chosen strategy, ensuring key messages are included.
Knowledge and Attributes:
- Developing business and financial acumen.
- Developing understanding of organization's business model and key functions and offerings.
- Good attention to detail and high quality of work.
- Ability to utilize key systems and tools related to bids.
- Developing knowledge of all elements that contribute to bids including geographic scope (number of sites, location of sites), solution scope (number of technologies, lines of business), service scope (number of services, SLAs) and commercial complexity (contractual terms and conditions, pricing models, subcontractors).
- Ability to build and maintain strong working relationships with key stakeholders at all levels of the organization and across all functions.
- Developing knowledge about the industry including competitors and market trends.
- Developing analytical and research skills.
- Developing reporting and presentation skills.
- High level of drive and ability to work under pressure.
- Developing understanding of global commerce and business capabilities and policies for global deals.
- Developing ability to build and maintain cross functional relationships with a variety of stakeholders.
- Developing knowledge of project management principles.
- Excellent ability to work in an everchanging environment.
- Excellent ability to manage concurrent projects and tasks while meeting competing deadlines.
- Developing ability in Microsoft Word (tables, formatting, fonts, graphics, etc.).
- Developing in Microsoft PowerPoint (tables, formatting, fonts, graphics, etc.).
Academic Qualifications and Certifications:
- Bachelor’s degree or equivalent in Business, Commercial, Business Development, Finance or related field.
- Relevant project management certification is desirable.
Required Experience:
- Moderate level experience managing, coordinating and implementing the bid process successfully.
- Moderate level relevant experience in similar role within a related environment
- Moderate level experience of working in a commercial role involving a significant amount of client interaction.
- Moderate level experience researching and collaborating with subject matter experts to write and edit compelling proposals that are customized to the needs of the client.
- Moderate level experience writing, editing and consolidating proposal documents.
Workplace type:
Hybrid Working
About NTT DATA
NTT DATA is a $30+ billion trusted global innovator of business and technology services. We serve 75% of the Fortune Global 100 and are committed to helping clients innovate, optimize and transform for long-term success. We invest over $3.6 billion each year in R&D to help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have diverse experts in more than 50 countries and a robust partner ecosystem of established and start-up companies. Our services include business and technology consulting, data and artificial intelligence, industry solutions, as well as the development, implementation and management of applications, infrastructure, and connectivity. We are also one of the leading providers of digital and AI infrastructure in the world. NTT DATA is part of NTT Group and headquartered in Tokyo.
Equal Opportunity Employer
NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category. Join our growing global team and accelerate your career with us. Apply today.